MINUTES OF ANNUAL SPRING MEETING OF SD WOMEN’S SLOWPITCH
The annual spring meeting of the USA Softball SD Women’s Slowpitch Association was held at the Ramkota Hotel in Pierre, SD on January 27, 2018 at 1:00 pm. Stacie Morell, Deputy Commissioner, called the meeting to order.
Present were representatives from Aberdeen, Brookings, Chamberlain, Huron-Miller, Mitchell, Northern Hills, Pierre, Rapid City, and Sioux Falls.
Minutes of the 2017 spring meeting and the 2017 financial report were approved as written.
AREA COMMISSIONER REPORTS:
Dawn Lemer, Aberdeen AC: reported 26 teams playing on 2 nights on 4 diamonds.
Jenn Dunn, Brookings AC: 10 teams in 2 divisions playing on 1 night on 5 diamonds with a fee of $700.00.
Helen Thiry-Chmela, Chamberlain AC: has 4 teams in 1 division playing on 2 diamonds with lights. They pay a per person player fee.
Marie Fawcett, Huron-Miller AC: 3 teams playing in a one division combining the Huron league and Miller league into one. They alternate weeks playing in Huron and Miller. Huron is hosting a state tournament on July 21 & 22 with Divisions 2, 4, 5 and 6.
Kathy Axsom, Mitchell AC: 19 teams in 2 divisions playing double headers on 8 diamonds. Theyir sponsor fee is $750.00.
Keith Morell, Northern Hills AC: 10 teams in 1 division playing on 3 diamonds in Spearfish with a $500.00 sponsor fee and a $50.00 player fee after 20 players. There are 10 teams playing in 1 division on 2 diamonds in Sturgis with a $450.00 fee and a $30.00 player fee between 16 to 20 players. Spearfish will hold an Invitational Tournament on June 23 & 24.
Sheri Lappe, Pierre AC: 18 teams in 3 divisions playing double headers on 4 diamonds. They pay a $750 sponsor fee. Pierre is hosting the State 35 & Over tournament on July 14.
Maria Jackson, Rapid City AC: 44 teams in 4 divisions playing double headers on 8 diamonds 4 nights a week. They have a $500 sponsor fee as well as $60.00 player fee. They also have the Season Opener Tournament May 5, Breast Cancer Tournament June 2, All-Nighter Tournament June 9 and the King of the Hills Tournament July 14 & 15. Rapid City is also hosting a state tournament on July 28 and 29 for Divisions 1, 3, 5 & 6.
Becky Krueger, Sioux Falls AC: 33 teams playing double headers in 5 divisions playing 3 nights. They pay a $825.00 sponsor fee per team for 12 weeks of play. Sioux Falls will be hosting Spring Classic Tournament May 19 &20, Women’s Invitational Tournament June 23.
Cindy McMillan, Watertown AC: 20 teams playing in 3 divisions on 7 diamonds. They pay $550 sponsor fee for 8 weeks of play. Watertown’s women’s league is moving to the new diamonds this summer.
GENERAL DISCUSSION AND OLD BUSINESS:
The deadline for registering your teams is June 15, 2018 and is due to State Commissioner Young with a $45 sanction fee per team. If you have not sanctioned your team by June 15th or a player is not on your sanctioned league roster by June 30, 2018, your team or that player WILL NOT BE ELIGIBLE to play in state tournament.
Reminder to everyone that your state tournament affidavit is due in my hands by July7th. Therefore, you must get it to your area commissioner by their deadline so that it can be approved and then sent on to me. Once an entry fee has been sent in, it is not possible to refund the same for lack of players. The entry fee will be $250 this year for all divisions. 35 & over teams entry is $250 which includes the $45.00 sanctioning fee, deadline is July 1st for 35 and Over. DEADLINE IS JULY 7th!!!!!
All tournaments must be sanctioned! Sanction forms are available on the website or from Commissioner Young. A sanction fee of $3 per team is due to Commissioner Gary Young at least 30 days prior to the anticipated tournament date. Please send a copy of your tournament flyer along with the fee.
Players playing on more than one team must play the state tournament with the highest classified team.
The pickup player rule is in effect for our state tournaments (except 35 & over). You can pick-up up to 3 players for the state tournament from your division of play or lower from a sanctioned team in South Dakota regardless of how many players on your roster. Forms must be handed in to your area commissioner by JULY 22nd to be eligible for state tournament.
A team may pick up to 3 youth players from a USA Softball South Dakota registered youth team in their town. In order to do so, the team must play division 4 or higher in the state tournament since youth teams cannot play lower than division 4 state tournament. Pick-up players must wear the uniforms OF THEIR OWN TEAM and have supplied the proper pick-up player forms prior to July 22, 2018 to your area commissioner, or to Stacie Morell.
A youth player may play on both a youth and adult registered team in the same season, however, if the youth TEAM is advancing onto Regional or National Championship play, they are not allowed to play in the Adult State Women’s Tournament. If the youth player is not able to attend the Regional or National Championship Tournament with her youth team, for whatever reason, the player will not be able to compete in the Adult Women’s State Tournament, even though she has participated with the adult team throughout the season. No exceptions will be made. A youth player whose youth team is NOT advancing on to championship play (Regional or National) may play as a pickup player.
The top two teams from state tournament in each division must move up AND PARTICIPATE for two years. Third and fourth place teams must move up AND PARTICIPATE for one year. Four or more returning players constitute the same team. Dropping down will not be automatic and will be looked at on a team by team basis.
If a state tournament has 8 or less teams in it, only the top two teams will move up the next year.
If there are 6 or fewer teams signed up for a state tournament division, that division may be cancelled and those teams will have the choice to move up to the next division to play or receive a refund.
Teams can purchase insurance for their team at $15.00 per player. There is a $500.00 deductible with this insurance. Please contact Gary Young if interested in purchasing it.
The team registration fee has increased to $45.00 per team this year. When a league registers their teams with USA Softball of South Dakota, a $2,000,000.00 liability insurance policy for the fields is included with the registrations.
The state tournament fee will increase to $250.00 for 2018.
The state tournament roster and entry fee is due to Stacie Morell by July 7th. Your local area commissioner will set their deadline so that they can get the information to Stacie by that date.
We changed the voting of the USA Softball South Dakota Women’s Slowpitch meeting structure to 1 vote per area commissioner instead of one vote per league team.
We will be dropping division 6 from the state tournament in 2019 due to the declining number of team participating in the state tournament. There will be one division 1, 2 and 3 tournament and two division 4 and 5 tournaments.
There is a National 35 and Over tournament in Mandan, ND on August 25 & 26.
Election of Officers:
President- Maria Jackson
1st Vice President- Helen Thiry-Chmela
2nd Vice President- Kathy Axsom
2018 Women’s Slowpitch State Tournaments are scheduled as follows:
July 14 Pierre 35 & Over
July 21 & 22 Huron Divisions 2, 4, 5, 6
July 28 & 29 Rapid City Divisions 1, 3, 5, 6
2019 Women’s Slowpitch State Tournaments are tentatively scheduled as follows:
July 13 Mitchell 35 & Over
July 20 & 21 Pierre Divisions 2, 3, 4 and 5
July 27 & 28 Brookings Division 1, 4 and 5
There being no further business, the meeting was adjourned.